Uniform Guidance (2 CFR Chapter I, Chapter II, Part 200, et al. There are several ways departments can purchase goods. UCLA Bruin Bound Select your site experience. About Us. ucla semel invoices payable electronically BruinBuy Advanced Training . GLOSSARY: BruinBuy A web based E-Commerce system which allows you to search for items from different suppliers or vendors on ONE screen rather than shopping through individual websites, stores or paper catalogs. Please include specific department or individual. BruinBuy PAC Preparer (New User) 38 BruinBuy PAC Reviewer 39 BruinBuy PAC Update Workshop 39 Equipment Management 39 How to Plan a Successful Conference, 40 v 200607 UCLA TRAINING AND DEVELOPMENT CATALOG Contents .

For campus HIPAA Zoom, type "ucla-hipaa". MSO Resources. To begin the process the employee requesting reimbursement must submit a UCLA IRM Ergonomics - Reimbursement Application for furniture along with supporting documentation through DocuSign. Ask Purchasing. EFM is in full operation Mondays to Fridays from 8:00 a.m. to 5:00 p.m. See the related article for more information. University ID (UID): University of California, Los Angeles. If you need disposable plates, cups, and cutlery for various office events choose products that have a lower impact when disposed. UCLA Staff Assembly. Salary: $19.19 - $37.79 hourly . Freshmen. BruinBuy order-class codes are a subset of the available order-class codes for business units to use in the BruinBuy system to procure goods or services. UCLA Payroll Title: Administrative Specialist UCLA Human Resources Requisition Number: 18394 Position Type: Staff Appointment Type: Career Salary: $18.09 - $34.94 hourly Start Date: 2013-02-25 Application Deadline: 2013-02-13 ATTENTION USERS: The ucpath.ucla.edu site is set to phase out soon. BruinBus keeps UCLA moving by providing complimentary shuttle service for the UCLA community including all staff, faculty, students and visitors. The first set of online course modules, Introduction to BruinBuy, is the prerequisite course for all BruinBuy-related training. Campus Mail Code: 148703. AirWatch Request Form. It is intended to provide subaward specific instructions only. BruinBuy Advanced Training is the third and final BruinBuy online training courses. BruinBuy Advance Training will guide trainees through various special ordering processes and demonstrate how to create special purchase orders and requisitions. UCLA's current Express system (training available until March 19, 2021). Read more > DOM DRA Proposal Notification. Many Ways to Buy. Pcard. UCLA Extension. Post-Award. Bruin ePermits increase parking efficiency on campus, offer convenience for customers, and greatly reduce the amount of paper and plastic waste produced. In the Zoom App, Choose the "Sign In With SSO" button. Campus Data Warehouse (CDW) Document Direct. Self Drop-Off Areas for Medical Waste. Welcome to UCLA Box. insert_comment. The assigned department grants training on UCLA systems, such as BruinBuy or Travel Express. Travel Services Directory Prior to training, you must obtain an OASIS logon. You must be trained and authorized to use BruinBuy. UCLA Policy 741 - Low Value Purchases www.bruinbuy.ucla.edu. This course will cover: Review of Departmental Buyer responsibilities Purchasing Policies UCLA Policy 740 & 741 BruinBuy application integration with UCLAs financial system applications Please contact the IT Security Office for details: security@it.ucla.edu. Welcome to EFM. Contact the Central Resource Unit (CRU) Visit The CRU Website For All Your UCPath Questions. Contact. Next. Faculty and Staff with financial responsibilities may enroll in an e-learning course by entering a valid, 9-digit University ID number. Make sure the BruinBuy order number,registrant's name and BruinBuy Help Desk - contact bruinbuy@finance.ucla.edu or 310-79 4-6013 Purchasing inquiries - Email purchasing@finance.ucla.edu UCLA Purchasing Portal www.purchasing.ucla.edu For complete overview of BruinBuy training, please go to www.chr.ucla.edu to sign up for training classes through the UC Learning Center BruinBuy Preparer Class Pre-Registration Checklist. (310) 26 7-HELP (4357) help@it.ucla.edu. Post-Award. UCLA International Institute. 3-hour minimum. Be sure that you submit requests at least one week before the user is scheduled to attend a class or will need to begin using his or her access. CCPR can help with activities such as: Coordinating with UCLA purchasing and subaward staff; Facilitating client approvals when required; Expediting subaward invoicing actions, including wire transfers; Tracking deliverable and payments and. requisitions in BruinBuy. UCPath* Effort Reporting System* DGSOM Specific Tools. MD STUDENTS; RESIDENTS AND FELLOWS; GRADUATE TRAINEES Attendees got to see the new purchasing system, which will replace BruinBuy, and the new reimbursement system, Concur, which will replace UCLA Express. Uniform Guidance (2 CFR Chapter I, Chapter II, Part 200, et al. Read more > Chair's Commtment Reimbursement Search the site: Main navigation. Los Angeles, CA 90095-1487. What is the Bruin ePermit System?

Enter your account information into the fields and hit "Get Report". Instructions Campus employees may qualify for reimbursement of task chairs and height adjustable tables that were purchased for home office use. To establish a subaward, please fill out the fact sheet found here. This course is intended for BruinBuy users responsible for creating purchase orders and requisitions in BruinBuy. This course is the third and final BruinBuy online training course. BruinBuy Advance Training will guide trainees through various special ordering processes and demonstrate how to create special purchase orders and requisitions. Enter the application's web address directly in your browser. Each department is responsible for token purchase and administration for its employees. Signing NIH Other Support Using DocuSign - Job Aid for PIs.

Bruinbuy Ordering Website; Bruinbuy Training Website; Corporate Accounting *From here there are links to all central campus entities- Accounts Payable, Bruincard, Cashiering, General Accounting, Payroll, etc. BruinBuy support has created an instructions PDF for accessing the Supplier Site. This course is the third and final BruinBuy online training course. Ask Accounts Payable. The class will discuss the latest enhancements of the BruinBuy System and any new procedures associated with the BruinBuy System. Under the direction of the Business Office Manager, provide team leadership to the accounts payable area of the Dining Services Central Office. About Us. Read more > Chair's Commtment Reimbursement Resources, Federal. Following campus guidelines with COVID-19, EFM staff are currently working remotely and can be reached by email or phone. Your first stop as a new Bruin. Access Request Form - Research Administration. UCLA Human Resources Requisition Number: 21571. Apply for a University of California - Los Angeles Health Fiscal Coordinator job in Los Angeles, CA. Multi-Campus Awards (MCA) In order to set up an MCA, the administrator submits an MCA checklist and back-up documents to the fund manager, who will then forward the request to the subaward team. CareConnect Request Form. If the contents of this online manual exceed the width of your monitor it is possible to hide the left menu bar by clicking on a chapter title once to display its contents, then click on it a second time to view the chapter without the Position Type: Staff. UCLA Semel Institute 760 Westwood Plaza, Room 88-201 Los Angeles, CA 90095 Fax: (310) 794-9217 Access Request Form. Languages Meta navigation Quick Links. Researchers are able to drop off their pharmaceutical waste containers at secured UCLA Medical Waste Accumulation sites. . Resources, Federal. BruinBuy Preparer Class Pre-Registration Checklist. The next step is to take the BruinBuy PAC Preparer training course. Learn More For more information call: (310) 794-0850 On the web at www.ucla.edu in the Training and Development section of the HR Portal For enrollment and fee information visit: www.lms.ucla.edu The Bruin ePermit system is an advanced parking technology that provides virtual permits through a vehicles license plate instead of paper permits or plastic hangtags. Effective October 1, 2010, the Pre-Trip Authorization program (PTA) will be the way to pay for direct-billed airfare. Program Manager, Enterprise Service Bus.

MSO Resources. 11248 Bunche Hall. Intended for new BruinBuy users responsible for creating purchase orders and/or approving requisitions in BruinBuy, this introductory course will guide users through the process of a purchasing transaction, setting up an individual profile and establishing BruinBuy Basic Training will guide trainees through various ordering processes and demonstrate how to create purchase orders. Pre-Award. In an adjacent room at the trade fair, the Ascend team hosted demo sessions, which gave attendees a glimpse into the Oracle Cloud technology that will replace UCLAs financial systems. It is accessible from anywhere, on smartphone, tablet, or PC. Application Deadline: 2015-02-21 Taking all of this into consideration, we came up with the initial project idea of creating our own set of comprehensive procurement guidelines. Application Deadline: 2015-02-21 Enter the application's web address directly in your browser. BruinBuy Refresher Training 5 June 2018 3 PM Campus Purchasing and Accounts Payable Martin N. Richardson Senior Administrative Analyst, Supervisor Jeffrey Hsu Access Request Form - Research Administration. Members of UCLA Health and the Health Sciences schools, please use Zoom for UCLA Health: https://uclahs.zoom.us. zoom_in. Email bruinbuy@finance.ucla.edu BruinBuy Help Desk at (310) 794-6013 Email purchasing@finance.ucla.edu For complete overview of BruinBuy Training please go to www.chr.ucla.edu to sign up for training classes www.purchasing.ucla.edu UCLA Add Michael Sattin in the Central Resource Unit as a reviewer on the BruinBuy order. CareConnect Request Form. Request for Authorization to Spend Funds Prior to Receipt of an Award (E-RAS) There are three payment options for registration fees: Have UCLA pay your registration fee directly to the vendor. BruinBuy orders will no longer be accepted. A token lasts for approximately 7 years. OnCore* UCLA Department of Medicine - Office of Research Administration *to be covered in depth in future NSF Current and Pending Reference. Mail a copy of the registration form with a BruinBuy order number to the UCLA Travel Accounting office at the address listed below. Step 8: Process BruinBuy Order according to Accounts Payable guidelines. UCLA Payroll Title: Administrative Specialist. Non-UCLA Service Cancellation Fee (If less than 72-hour notice is given) 5-hour minimum. UCLA Business & Finance Solutions provides e-learning courses in UC policies related to financial matters and financial systems used across campus. 10833 Le Conte Ave Los Angeles, CA 90095. Responsibilities of Accounts Payable (AP) Travel Express Training Level 1 stakeholder distribute it to both UCLA Housing & Hospitality staff and UCLA Office of Residential Life staff that were identified as employees who purchase office supplies through the BruinBuy system. Both the TSS Team and the assigned department can grant training on CareConnect, our electronic health record system. This course is intended for BruinBuy users responsible for creating purchase orders and requisitions in BruinBuy. Phone: (310) 825-0374 Fax: (310) 206-0250 mdds@mdds.ucla.edu Procurement Cards (P-Cards) Assistance for Subaward close-out. Search the site: Main navigation. contact Campus Human Resources' Training and Development at ext. Enter. Access The CRU Website. The TSS Team is authorized to grant training on the CareConnect system for CAD 100, or Schegistration, which will enable staff to: Mail a copy of the registration form with a BruinBuyorder number to the UCLA Travel Accounting office at the address listedbelow. This includes use of various approved purchasing methods such as: Agreements & Blankets (BruinBuy Electronic Catalog/Supplier Site/Vendor Agreement List) Low-Value Orders (LVOs) Purchase Orders. Department of Medicine Office of Research Administration.

fts@ts.ucla.edu 5-2963.

For further assistance please contact the IT Support Center at help@it.ucla.edu, copying the information below and filling in missing items if necessary: Related Information: Why did the UCLA Single Sign-On (SSO) session time out? Download Zoom for your computer or mobile device.

UCLA E-Learning Course Enrollment. Compostable or Recyclable Consumables. Footer Navigation LEARN AND TRAIN. Open Search. UCLA Staff Assembly. In addition, participants must have an active employee email address established in the Campus Directory, and DACSS access with function-AP730, as granted by their DSA. AIS Access Request Form. Step 8: Process BruinBuy Order according to Accounts Payable guidelines. Payment Solutions & Compliance. If you chose plastic, make sure it is recyclable. Read more > DOM DRA Proposal Notification. Find out more at UCLA Box. Be sure to: Note in BruinBuy comments that The Initial GLACIER Information Form was submitted to the Central Resource Unit on [Insert Date]. FORMS. The BruinBuy order must show the conference as the payee and theconference sponsor's mailing address. Appointment Type: Career. The BruinBuy Preparers Class is being converted from an in-class format to an online format. The first set of online course modules, Introduction to BruinBuy, is the prerequisite course for all BruinBuy-related training. Click here for more information and enrollment. Box 136108 555 Westwood Plaza, Level B Los Angeles, CA 90095-1361 Mail Code: 136108. BruinBuy. UCLA Purchasing wants to alert the campus community about an aggressive and organized email scam involving Purchase Orders (POs) among Higher Educational institutions. For further assistance please contact the IT Support Center at help@it.ucla.edu, copying the information below and filling in missing items if necessary: Why did the UCLA Single Sign-On (SSO) session time out? Training for using the PTA and the new online booking options is being offered by the UC Travel Center. BruinBuy Workflow Training Guide September 2009 UCLA Purchasing Department bruinbuy@finance.ucla.edu BruinBuy Help Desk 310-794-6013 Ruth Gomez Barbara Uyeda Revised: 9 - 2009. Department of Medicine Office of Research Administration. NIH Other Support Instructions. 1-800-825-9971. AirWatch Request Form. Subaward BruinBuy Requisition DOM Fund Managers Manual Page 1 of 6 SUBAWARD BRUINBUY REQUISITION SETUP Revised November 15, 2018 . A formal certificate will be sent to you. Course Name: Select Introduction to BruinBuy UCLA Accounting. Click Enroll in the left navigation. OBJECTIVES This course will cover the following topics and more: Employee reimbursements Different types of requisitions BruinBuy Advance Training will guide trainees through various special ordering processes and demonstrate how to Confidentiality Agreement. Tel: (310) 825-4811. AS OF 7/11/2022 NEW UCLA OBJECT CODES (Excludes Payroll and Employee Benefits) The pages that follow consists of two listings: 3301 X - X X X - - ALLOWABLE EMPL/STUDENT TRAINING&DVLPMNT (RECHARGE) CAMPUS IN-SERVICE TRAININGINTERNAL SERVICE-RECHARGES ONLY 3306 X - X X X - - ALLOWABLE NON-CASH AWARD BFB G-41 & G-42 - Online Financial System Reports (OFSR) Post Authorization Notification (PAN) System. STEP 2: Submit your Proposal Materials to the Department. Course Overview. 1145 Gayley Ave.

Purchasing & Finance Staff. Knowledge and Experience with UCLA Bruinbuy System, Travel Express Minimum of 2 years of experience in working in Early Head Start/Head Start UCLA Fiscal Certificate or UCLA Fiscal Training Monday through Friday: 8:00 a.m. to 5:00 p.m. (PT) Phone. Add Michael Sattin in the Central Resource Unit as a reviewer on the BruinBuy order. Click here for more information and enrollment. supervisor_account. Access Request Form. Faculty and Staff can enroll in an e-learning course by entering a valid, 9-digit University ID number.

-Wilshire Glendon Tenants: Inquiries and Work Orders: 10889WilshireOfficeBuilding@em.ucla.edu or call 310-794-3454. General contact information. To request access visit. credit_card. Users from UCLA Health Systems please visit UCLA Health Sciences-Managed Box at https://uclahs.box.com instead of clicking the Continue button above. Be sure to: Note in BruinBuy comments that the Initial GLACIER Information Form was submitted to the Central Resource Unit on [Insert Date]. Compostable plates, cups, and cutlery are generally made from renewable resources such as corn or potatoes. UCLA Corporate Financial Services provides e-learning courses in UC policies related to financial matters and financial systems used across campus. University of California, Los Angeles. BOL Logon ID Bruin On-Line or Single Sign-On ID; your UCLA Logon ID and password are used to confirm your identity across most computing resources at Transactions will be processed using our new Chart of Accounts instead of the existing Full Accounting Unit (FAU). CareConnect Acknowledge Form. HHR Employee Experience Center. This class is intended for current BruinBuy Preparers and Reviewers who require a refresher course in any aspect of BruinBuy training. You can register via the Learning Management System (LMS) under Campus Human Resources. 10920 Wilshire Blvd., 5th Floor Los Angeles, CA 90024-6541 Mail Code: 143348 Phone: (310) 206-2639 or (800) 235-UCLA (8252) CST# 2046415-70. Transfers. Enroll Now. Purchase orders and payments will be conducted through Oracle Financials Cloud, a one-stop-shop for all procurement requests, replacing UCLA BruinBuy and eliminating the various forms in ServiceNow for different types of purchases. A bookmarked UCLA Logon page won't work. Type "ucla" as the company domain. Apply for multiple awards and scholarships, attend Learn-at-Lunch events, monthly fitness programs, and more. April 24, 2014. Tasks included are supervising, auditing, and editing of information input to the computerized Food TERMS OF USE. UCLA Human Resources Requisition Number: 21571. The Ascend Change Community is made up of key UCLA employees and future end-users who will get early exposure to UCLAs new financial system via live demos. Third-Party Risk Management.

Campus Purchasing & Payables. Have UCLA pay your registration fee directly to the vendor. UCLA Campus Purchasing & Payables and Corporate Financial Services (CFS) are pleased to announce the launch of a new e-learning course: Introduction to BruinBuy. This course is the third and final BruinBuy online training course. Step 7: Process BruinBuy Order according to Accounts Payable guidelines. UCLA Payroll Title: Administrative Specialist UCLA Human Resources Requisition Number: 18394 Position Type: Staff Appointment Type: Career Salary: $18.09 - $34.94 hourly Start Date: 2013-02-25 Application Deadline: 2013-02-13 Action Items: UCLA Policy 740UCLA Policy 740 - Purchasing of Goods & ServicesPurchasing of Goods & Services 3. Confidentiality Agreement. If you are not using a PO from UCLA Health System accounting and you have completed BruinBuy training, you may place your Castle Press order through our BruinBuy Supplier Site as an alternative to our regular UCLA catalogs. A bookmarked UCLA Logon page won't work. The employee's supervisor EH&S Main Line (Office): (310) 825-5689. SkillNet Online Enrollment You have the online capability to: Find a course Enroll in a course STEP 3: Department sends your proposal to a UCLA Central Office.

-Wilshire Center, Gayley Center, 100 Medical Plaza, and Westwood Center Tenants: Inquiries and Work Orders : 310-794-0671. PI Portfolio Tool. Hours of Operation. If you are experiencing an emergency, please call 9-1-1. The BruinBuy class and in the online refresher course are available through Campus Human Resources. Salary: $19.19 - $37.79 hourly . BruinBuy Update. The order-class codes below are available to departmental buyers under UCLA Policy 740, Purchasing Goods and Services. UCLA Payroll Title: Administrative Specialist. Student Accounts. Once you obtain BruinBuy access, additional training materials are located on BruinBuy. Corporate Accounting. Members of the Change Community are often the first to learn about important events and developments in the Ascend initiative to replace UCLAs financial systems with Oracle Cloud. iShip. You may navigate to the UCLA Online Financial System to look up your funds A/R account listed in FAQ #4, by entering the account and fund number in the appropriate fields provided. mail. Building Emergencies 24/7: WG Security @ 310-794-3432. BACKGROUND This chapter assumes a basic understanding of how to use/navigate BruinBuy (BB). What to Do. Open Search. CareConnect Acknowledge Form. Modified. Add Michael Sattin in the Central Resource Unit as a reviewer on the BruinBuy order. dashboard. 4-0850 to request a completion certificate. This course is the online training required before attending in-person training. Box at UCLA is a secured cloud-based file sharing and storage service. Discover the campus, check out housing and dining, meet fellow Bruins, explore student life, learn more about academic programs, financial aid, and so much more. Add Michael Sattin in the Central Resource Unit as a reviewer on the BruinBuy order. Tokens may be purchased directly from Duo in blocks of 10. Eight-business days prior to the sponsor deadline, email proposal materials for Dept Review. NSF Current and Pending Tools. The BruinBuy order must show the conference as the payee and the conference sponsor's mailing address. BruinBuy Advance Training will guide trainees through various special ordering processes and demonstrate how to create special purchase orders and requisitions. Previous. Be sure to: Note in BruinBuy comments that the Initial GLACIER Information Form was submitted to the Central Resource Unit on [Insert Date]. Introduction to BruinBuy is the prerequisite course for BruinBuy Preparer training course. Languages Meta navigation Quick Links. Pre-Award. BruinBuy. 2 WORKFLOW GUIDE Workflow routing is: A BruinBuy process Which was developed at the request of departments AIS Access Request Form. Welcome to the BruinBuy Reference Manual.To view this manual it is recommended that you use Internet Explorer 7 or greater. Appointment Type: Career. The first set of online course modules, Introduction to BruinBuy, is the prerequisite course for all BruinBuy-related training. Click here for more information and enrollment. BruinBuy Basic Training will guide trainees through various ordering processes and demonstrate how to create purchase orders. BruinBus Charter and Driver Services.